Part 4 of: “Selecting an Engineering Services Partner”

In part 4 we will be examining how to evaluate the service partner proposals. In previous posts we have outlined the 5 stages and detailed Stage 1, 2 and 3.

  • Define your requirements
  • Identify candidates & send out your RFP
  • Evaluate the candidates
  • Evaluate the proposals
  • Make your selection and award the contract

Today, let’s cover Stage 4 – Evaluate the proposals:

Look for evidence of care and attention to detail in the preparation of the proposals. The proposal document is your first real opportunity to evaluate these technical qualities in the vendor. If the proposal is sloppy or includes mistakes, then that tells you something about the vendor and what you can expect in the deliverables as well. Don’t ignore this warning sign!

You’ve received the proposals and the costs are radically different from each other. How do you proceed? Avoid the temptation to give the project to the lowest bidder or the vendor who treated you to the nicest lunch. There are reasons for the differences – you need to understand them to make the right choice. Compare the detailed statements of work and ask for a breakdown if a proposal doesn’t go into enough detail.

Also keep in mind that uncertainty increases cost. If the cost for a task or phase looks too high to you, discuss and compare your respective interpretations of cost and risk for that task with the vendor.

If necessary, return to the prior steps to refine your RFP, find other candidates, or get revised proposals.

Evaluating proposals can be the most important step in the entire process. You may have proposals now that you are reviewing. Who do you choose?

Stay tuned for the final Stage in our next email: Stage 5 – Make your selection and award the contract.

At Pergamon, we have the flexibility, experience, and track record to help you complete your projects successfully.